Columbus – As a result of inadequate financial records, Auditor of State Dave Yost placed the Village of Adena (Jefferson County) on the “unauditable” list.

“Poor records lead to poor service for taxpayers,” Auditor Yost said.  “Auditable records must be provided to complete the audit and ensure accountability to the citizens of Adena.”

During the course of the regular financial audit of Adena for the period January 1, 2011 through December 31, 2012, the Auditor of State’s office determined that the condition of the village’s financial records were not adequate to complete the audit.  In a letter to the village, the Auditor of State’s office provided a list of records required to complete the audit.

Within 90 days of the date of the letter, Adena must revise its financial records and provide the necessary data.  Failure to bring records to an auditable condition may result in legal action, including the possibility of the attorney general issuing a subpoena to the village’s clerk-treasurer and mayor to explain the condition of records.  The attorney general may also file suit to compel the clerk-treasurer and mayor to prepare and/or produce the required information.

The Auditor of State’s Local Government Section (LGS) is available to township officials to assist in bringing records to an auditable condition.  LGS provides a wide variety of services to local governments, including reconstructing financial records and aid in the reconciliation of books.

An entity is removed from the “unauditable” list once the audit is completed and released to the public.